Filling in Agreement Settings will allow having pre-filled data when you will make a new rental agreement in the system. So you can fill out all the main and recurring information that usually appears on your rental agreements and these fields will be used as default settings while creating the new rental agreement.
Rental period
Select the beginning date for the rental period, the end date will be calculated for you (1 month). This information will be automatically displayed on generated invoices but can be edited as needed.
Rental period start date - date in the month on which you wish to start your rental period. Entering a date automatically calculates the end date (1 month).
Move in time - select the time of day your tenant will move in.
Move out time - select the time of day your tenant will move out.
Agreement numbering
Choose a prefix and the first number for your agreements. New agreement numbers will be generated using these values.
Meter readings rules
Show zero on the invoice row in case of negative consumption - if this option is enabled, the readings amount will be displayed as 0 on the invoice created through cost allocation.
Invoicing details
Invoice date - choose a date in the month you prefer to send out your invoices.
Payment date - choose a date in the month you prefer to receive rental payments, i.e it is the due date of the invoice.
Payment date next month - switching this toggle on, will set the payment date to next month on generated invoices.
Invoicing period rules - choose the month for which the invoices will be issued. The invoice will be issued for the month which has already passed by choosing the "Previous month" option. "Next month" option should be chosen if the invoice is issued for the upcoming month. Current month option is also available and selected by default. Chosen option in the agreement settings will be reflected on all the agreements but can be adjusted manually during agreement creation or later in the edit form.
Default article - select an applicable article from the dropdown menu, the article will be connected with the service and defines the VAT rate.
Enable ‘Consider partial month days’ if you want to show on your rental invoices the number of days in the month the invoice is for. If you want to just have a month as the amount, disable it.
Invoice sender - field is pre-filled if you have filled out the ‘Invoice senders’ under ‘Settings’ if not you can add the information.
Interest rate - if applicable set the interest rate per day used in the agreements, the interest rate can be adjusted per agreement in the corresponding agreement edit view.
Invoice frequency - select from the drop-down menu if you wish to issue invoices to tenants monthly or weekly. By choosing to issue invoices monthly- on the rental period start date of each month a single invoice is created for the entire month (start and end days of the rental period are defined above in the 'Rental period' section) By choosing weekly, on the first day of each month invoices are created for the full weeks that begin in that month and all the created invoices are sent out in invoice date to the tenants at the start of the corresponding month.
Generate invoice automatically - when switching this toggle on, the system will automatically generate rental invoices on the 1st day of every month, and will set the invoice date on the invoices according to the date you entered to the Invoice date field.
Send invoice automatically - when switching this toggle on, the system will automatically send out the generated invoices on the date you entered to the Invoice date field.
Default description - rent row’s description, it’s a text field, but you can also click on it to see some suggestions.
Send invoice to co-tenants - if applicable tick if you wish to send the rental invoice also to the co-tenant.
Add co-tenant details to invoice - if applicable tick if you wish to include co-tenants' details on the rental invoice.
Deposit article
Deposit article - select an applicable article from the dropdown menu, the article will be connected with the service and defines the VAT rate. This is the article used for the deposit row on the first invoice. Turnover reports will exclude invoice lines with this article from calculations.
Fixed service charge article - this article will be used as the default article when you add Service Charge under the Agreement.
